💍 The Ultimate Wedding Planning Checklist: Month-by-Month Guide with Expert Tips

Planning a wedding is one of the most exciting times in your life—but let’s be honest, it can also feel overwhelming. From booking the venue to choosing your dream dress and finalizing the guest list, there are countless moving parts. That’s why we created this detailed wedding planning checklist—to guide you step-by-step with essential tips that make the process smoother and less stressful.

Whether you're 12 months away or planning a last-minute celebration, this guide is tailored to help you stay on track.

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12 –14 Months Before the Wedding

• Set a Budget

Tip: Decide who’s contributing what early on to avoid awkward conversations later. Build a buffer of 10% for unexpected costs.

• Create Your Guest List

Why: Headcount affects your venue, catering, and budget—so it's crucial to finalize early.

• Hire a Wedding Planner (Optional)

Tip: If your budget allows, a planner can save time, reduce stress, and help you score vendor deals.

• Choose a Wedding Date & Season

Tip: Off-season weddings (like January–March) may save you thousands.

• Book Your Venue

Why: Popular venues can book out 12–18 months in advance. This locks in your date and sets the tone for your wedding style.

10 –12 Months Before

• Book Key Vendors

  • Photographer/Videographer

  • Caterer

  • Band or DJ

  • Officiant

  • Florist

  • Decorator

Tip: Read reviews, ask for full galleries (not just highlight reels), and always sign a contract.

• Shop for Your Wedding Dress

Why: Custom dresses can take 6–9 months including alterations. Start early for stress-free fittings.

• Create a Wedding Website

Tip: Include key details like accommodations, RSVP links, and your love story to keep guests informed.

• Engagement Photos

Tip: These are great for save-the-dates and getting comfortable in front of the camera. Bonus tip: Schedule your shoot on the day of your hair and makeup trial.

8 –10 Months Before

• Send Save-the-Dates

Why: Especially important for destination weddings or out-of-town guests.

• Choose Your Wedding Party

Tip: Be mindful of responsibilities, time commitment, and potential costs for your bridesmaids/groomsmen.

• Register for Gifts

Tip: Choose a range of price points and consider adding experiences or honeymoon funds.

• Design Your Theme & Color Palette

Why: This helps guide all design choices—flowers, décor, invitations, and even attire.

6 – 8 Months Before

• Book Rentals & Specialty Vendors

o Photo booth (magicboothco)

o Bartender

o Tables/Chairs

o Hair/Makeup Artist

o Tent (for outdoor weddings)

Tip: Items like unique linens, statement backdrops, and modern photobooths can elevate your guest experience.

• Schedule Catering & Cake Tastings

• Shop for Bridesmaids Dresses & Groomsmen Attire

Tip: Leave time for ordering and alterations

• Plan Honeymoon

Why: Booking early = better rates and availability, especially for international destinations.

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4 – 6 Months Before

• Order Invitations

  Tip: Include RSVP cards, meal preferences, and directions. Double-check spelling and names!

• Book Hair & Makeup Artists

  Why: Good stylists book up fast. Schedule a trial before the big day.

• Buy Wedding Rings

  Tip: If customizing, give at least 4–6 weeks for design and sizing.

• Plan Ceremony Details

  Includes: readings, vows, music choices, first dance songs, etc. Work with your officiant for a meaningful outline.

2 – 4 Months Before

• Finalize Menu & Cake Design

• Create Wedding Day Timeline

Tip: Share it with vendors and your wedding party to keep everyone on the same page.

• Order Favors & Welcome Bags

Tip: Personal touches like local treats or handwritten notes go a long way.

• Send Invitations

Timeline: Mail 6–8 weeks before the wedding. Request RSVPs 3–4 weeks out.

• Book Transportation

For guests, the wedding party, and yourself—especially if venues are far apart.

1–2 Months Before

• Get Marriage License

Tip: Check local requirements and expiration windows—it varies by state/country.

• Final Dress Fitting

• Confirm All Vendors

Send final timelines, guest counts, and any last-minute changes.

• Create Seating Chart

Why: Thoughtful seating = better guest experience and flow during the reception.

• Write Vows

Tip: Don’t wait until the night before! Take time to reflect and personalize.

1–2 Weeks Before

• Pack for Honeymoon

• Break in Wedding Shoes

• Get Final Beauty Treatments

Facials, waxing, and spray tans should happen at least a few days in advance.

• Confirm Arrival Times with Vendors

• Prepare Final Payments & Tips

Tip: Place them in labeled envelopes and hand off to a trusted person like your planner or MOH.

• Rehearsal + Rehearsal Dinner

Tip: Use this time to walk through ceremony logistics and celebrate with your nearest & dearest.

Wedding Day

• Eat a Good Breakfast

• Stay Hydrated

• Give Rings & Marriage License to the Right Person

• Have a Copy of the Timeline Handy

• Enjoy the Moment

  
  

You’ve planned for this—now it’s time to soak in the joy, love, and magic of your big day.

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Wedding planning can be a lot, but with a solid checklist and a little bit of grace, you’ll create a celebration that’s uniquely you. Remember: not everything has to be perfect to be unforgettable. Lean into the love, laugh through the chaos, and cherish every moment.